Associate IT Project Coordinator

Softenger is actively seeking a highly organized and proactive IT Project Coordinator to join our dynamic team in Pune, Maharashtra. This is a fantastic opportunity for professionals with 1-2 years of experience who are ready to take on a pivotal support role, working closely with our IT Delivery Head. As an IT Project Coordinator, you will be instrumental in facilitating smooth project operations, managing key communications, and ensuring timely task completion, contributing directly to the success of our IT initiatives.

We are looking for someone who thrives in a fast-paced environment and possesses strong coordination, documentation, and communication skills to support various aspects of IT project delivery. This role is based in our Bhosari / Akurdi offices in Pune.

Key Responsibilities

• Coordinate and schedule both virtual and in-person meetings for various project teams and stakeholders.
• Efficiently manage calendars, issue invitations, and handle all logistical arrangements for meetings and events.
• Act as a central point of contact, coordinating effectively with internal teams, clients, and external vendors to ensure seamless communication.
• Prepare comprehensive Meeting Agendas, meticulously record Minutes of Meetings (MoM), and track Action Items.
• Develop and update compelling PowerPoint presentations and detailed project reports for various audiences.
• Maintain and update critical Excel trackers and various project documentation, ensuring data accuracy.
• Proactively follow up on assigned tasks, deadlines, and outstanding action items to ensure project momentum.
• Handle all professional communication via email, phone calls, and virtual meeting platforms.
• Maintain and organize essential project documentation and records, ensuring easy accessibility and compliance.
• Provide comprehensive day-to-day coordination and administrative support to the IT Delivery Head.

Requirements

• A minimum of 1-2 years of proven experience in a project coordination or similar administrative support role, preferably within an IT environment.
• Exceptional English communication skills, both written and verbal, for professional interactions with diverse stakeholders.
• Demonstrated proficiency and hands-on experience with MS Excel and PowerPoint for reporting, data management, and presentations.
• Strong organizational abilities and excellent time-management skills to effectively juggle multiple priorities and deadlines.
• Proven capability to manage expectations and coordinate with multiple internal and external stakeholders.
• A professional, confident, and presentable demeanor suitable for client and vendor interactions.
• Ability to work independently, manage priorities effectively, and take initiative to drive tasks forward.
• A keen eye for detail with a passion for ensuring accuracy and thoroughness in all documentation and reports.

What We Offer

• An exciting opportunity to kickstart or advance your career as an IT Project Coordinator in a leading tech company.
• Exposure to diverse IT projects and invaluable learning opportunities from experienced professionals.
• A collaborative and supportive work environment that fosters continuous growth and professional development.
• The chance to make a significant impact on project success and operational efficiency within our IT department.
• A vibrant workplace located in Bhosari / Akurdi, Pune, offering an engaging professional atmosphere.

If you are an organized, detail-oriented professional who enjoys working with people and managing multiple tasks within an IT context, we encourage you to apply. This Project Coordinator role offers a unique chance to grow your project management skills and contribute to critical initiatives at Softenger. Interested candidates are invited to share their updated CV.